In , timesheets contain details of the time worked on specific tasks by each staff member during a given week.
When you are entering or viewing timesheets, you can use the calendar filter provided in the Timesheets manager to select the required week.
Entering time and viewing timesheets
Individual staff members can enter their own timesheet information from their Dashboard > + Quick Add > Enter Time screen, or a manager can enter or edit timesheet information for any member of staff.
To enter time for other staff, using a job's Timesheets tab, you will need Full Access to General Privileges > Job Timesheets in your Staff Settings.
You can enter time or view timesheet information on several screens:
- Quick time entry
– allows you to set a timer running to record time as you work or to directly enter time against a specific job task.
- <your name> Timesheet screen (Dashboard > + Quick Add > Enter Time ) – allows you to enter your hours worked for each job on a daily or weekly basis, as required.
To enter time on the Weekly tab, your Organisation setting Weekly Timesheet Entry must be Enabled.
- Timesheets tab of a particular job (Jobs > Jobs > job number) – shows the total hours worked on that job by staff members, and allows you to enter time against the job for any staff member.
- Timesheets, Weekly Summary screen (Business > Timesheets) – provides a summary for all staff members and shows the daily total hours worked by each staff member in your organisation for a selected week. You can also select a staff member from the list to display their detailed individual summary (dates, clients, jobs, tasks and time) for that week.
Completing timesheets
It's vital to keep timesheet information up to date and accurate, so you might want to ensure that:
- On a daily basis or at the end of the week, a timesheet is entered for each staff member. The frequency of timesheet entry can be tailored to suit staff workload and number of active jobs.
- At the end of the week, the timesheet is submitted. This locks the time sheet against further entries.
Times can be entered as a total of hours or with a start and end time, depending on your system configuration. See Organisation Settings > Entry Mode.